Easy Ergonomics for Municipal Workers

Municipal employees are exposed to a variety of ergonomic hazards. Considering the hazards and adjusting can prevent injuries and make tasks faster and easier.

Ideas for improved ergonomics:

  • Add wheels – use wheeled equipment such as a wheelbarrow, barrel cart, tank cart, or a bucket dolly to make moves easier and remove the risk of injuries.

  • Delegate heavy lifting – use a mechanical aid to lift heavy or awkward objects such as a truck-mounted hoist for lifting manhole covers, a raised storage rack for sand/salt spreaders, a trailer-mounted crane for loading/unloading tinhorns, and modify a floor jack to hold grader bits and plow blades during removal or installation.

  • Take advantage of replacement cycles –replace equipment with tools that are lighter, produce less vibration, or require less force during use.

  • Bring work closer to the employees – use a seat during vehicle maintenance to reduce kneeling and squatting. Adjustable height work benches and portable platforms make maintenance easier.

  • Other ideas for Ergonomic improvements

    • Store frequently used or heavy items on shelves between knee and shoulder height.

    • Stage deliveries of wood, gravel, and other materials as close to the point of use as possible.

    • Use aerial lifts instead of ladders.

    • Replace valves that must be turned by hand with electronic valves that don’t freeze or rust.

    Identifying ergonomic hazards and working to improve conditions will protect your employees and save the municipality money.

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Municipal Budget Act Checklist

[11 O.S. § 17-201 - 17-218]

IMPORTANT DEADLINES

  • Before June 1st – Budget Prepared & Presented to the Governing Body

  • Before June 16th – Public Hearing - Publish Notice of Date, Time, & Place of the Hearing and the Budget Summary at Least 5 Days Before the Public Hearing. Published on the Municipal Website & in a Newspaper of General Circulation. Copies of the Budget Available with the Municipal Clerk

  • Before June 24th – Adopt the Budget by Resolution

  • July 1st – Beginning of the Fiscal Year

  • July 30th – Adopted Budget Transmitted to the State Auditor

IMPORTANT REQUIREMENTS OF THE BUDGET

  • Resolution That the Governing Body Elects to Come Under the Provisions of the Municipal Budget Act

  • Budgeted Expenditures Cannot Exceed the Estimated Revenues

  • No More Than 10% of any Fund can be Budgeted for Miscellaneous Expenses

  • Expenditures Cannot Exceed 90% of Appropriations for Any Fund Until Actual Revenues Equal to Estimate are Received

  • Determine Needs of the Municipality for Sinking Fund Purposes & Include Those Requirements in the Debt Service Fund Budget

  • File the Estimate of Needs with the County Excise Board

  • Budget Shall Present a Complete Financial Plan (Past & Anticipated Revenues & Expenditures)

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Safety Talk: The Components of Engaged Defensive Driving

There are two components of defensive driving.

  • You are the only driver you can control. Stay alert. Stay engaged.

  • Your Vehicle is the only vehicle you can control. Prepare and maintain your vehicle for driving.

Cognizant

You must stay mentally engaged in driving. Performing any other activity while driving takes your mind away from the task at hand, driving. This includes but is not limited to talking on the phone, whether hands-free or not; eating; reading maps; and texting.

Visual

You must be able to see the road, road conditions, traffic, and pedestrians. Anything that takes your eyes off the road, no matter how briefly, interferes with your ability to visually focus on the road.

Manual

You must have both hands on the steering wheel. Any activity that takes your hands off the steering wheel affects your ability to effectively control your vehicle: Adjusting the radio, eating, texting, shaving, or applying makeup are all activities that take your hands off the steering wheel and keep you from effectively controlling your vehicle.

Audial

Being able to hear the sounds of traffic and the sounds of emergency vehicles is crucial to driving defensively. Listening to music while wearing headphones not only is illegal in Oklahoma, but it also diminishes your ability to hear approaching emergency vehicles. Sometimes, the sound of screeching tires can alert you to a potential hazard you may need to avoid.

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Cyber Attacks on Municipalities

A whitepaper published by KnowBe4 entitled The Economic Impact of Cyber Attacks on Municipalities, explains that 53.2% of attacks in State Government are targeted at Cities and Local Schools. Data Privacy and Cybersecurity attorneys at McAfee & Taft suggest that cyber security is a business issue, not simply a technical issue. Municipalities must focus on three areas:

People > Process > Technology.

People

Does your city have

  • a designated team for cybersecurity events?

  • an internal or external technology team? Or a hybrid team of both?

    • Internal- a designated employee, full or part-time, for cybersecurity?

    • External- Who is the point of contact for cybersecurity events?

Process

Does your city have

  • an incident response plan?

  • a business continuity & disaster recovery plan?

  • a framework or process for your data lifecycle?

  • a process for assessing cyber risks?

  • a cybersecurity training plan?

Technology

Does your city have

  • a platform use for Office Management? Is it a cloud or local version?

  • security and privacy tools are enabled on this platform?

  • multi-factor authentication for all your technology systems?

  • an inventory of all computers and technology on our network and systems?

  • an inventory of all applications and software?

Visit McAfee & Taft’s website at: mcafeetaft.com For more information about data privacy and cybersecurity.

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Feedback is A Gift

Feedback is an important element in all work relationships. The purpose of workplace feedback is to guide and motivate people to reach goals. Leaders who are good at providing feedback build trust and foster an environment of teamwork.

Many people don’t feel equipped or confident when giving feedback. It can be uncomfortable, and hard to find the right words. As recipients of feedback, it’s natural to get defensive or shut down when receiving unflattering feedback.

Here are some practical feedback tips:

Giving feedback:

  • Focus on the issue, the reason for the feedback, not the person

  • Be sincere, watch your tone so you are clearly communicating you care

  • Avoid the sandwich method, don’t sneak negative feedback between positive feedback

  • Be specific about a single, recent problem (opportunity for improvement)

  • Invite conversation, “tell me about your performance,” or “how did you think that went”

  • Recommend next steps or ask what would be helpful, include your support

  • Summarize your commitment to helping the co-worker improve

Receiving feedback:

  • When someone asks to give you feedback, don't miss the opportunity, say “yes, please.”

  • Listen. Don't interrupt them, hear what they have to say.

  • Ask questions until you truly understand the feedback.

  • Maintain an open attitude, remind yourself, “this person cares enough to invest in me, to give me the gift of feedback.”

  • Like any other gift, always say “thank you for the valuable feedback.”

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Oklahoma USERRA

Since 1994, municipalities have been required to protect military service members from discrimination in employment under the federal Uniformed Services Employment and Reemployment Rights Act (USERRA).

In April 2021, the Oklahoma Legislature adopted a state-level USERRA, commonly referred to as the OK USERRA, which is very similar to the federal USERRA but instead protects members of the State military forces (National Guard, Civil Air Patrol, Oklahoma State Guard, Military Court of Appeals, and any other military force organized under the Constitution and laws of the State of Oklahoma), when they have been activated by the Oklahoma Governor.

The OK USERRA generally prohibits discrimination against members of state military forces listed above and requires municipalities to reemploy such members under certain circumstances that are rather fact-intensive. Additionally, the OK USERRA requires municipalities to:

  1. adopt USERRA compliance procedures;

  2. report to the state legislature on an annual basis if military service members were not rehired under applicable exemptions, and

  3. train human resource personnel on the rights, benefits, and obligations of the OK USERRA.

Finally, under both the federal and OK USERRA, a poster that provides a summary of employee rights is required to be posted in a location where such employment notices are normally posted. This poster is located on the U.S. Department of Labor website and can be printed free of charge to you, and the federal USERRA poster sufficiently meets the requirement of the OK USERRA.

If you have any questions on the OK USERRA, or any other employment matter, please contact attorneys@omag.org

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City Spotlight: Collinsville, Oklahoma

Residents of Collinsville enjoy a short twenty-minute commute to downtown Tulsa, but love living without the big city stress. The community has experienced dynamic residential growth the last ten years. Collinsville has strong partnerships with local, state, and federal programs enabling the city to grow and thrive. City officials have created a pro-growth and pro-business environment by investing in transportation, sewer, water, and recreational infrastructure. From the city’s 44-acre city lake and hiking /biking trails to a beautiful, 20-acre city park with amenities such as a quarter mile, lighted walking trail, tennis courts, splash pad, sand volleyball court, basketball courts, skate park, and playground equipment, there are activities for all ages.

Year round events make Collinsville a fun place to be!

  • Community Easter Egg Hunt and Easter Bonnet Parade and contest. Children gather 10,000 Easter eggs filled with candy and toys.

  • Hogs ‘N’ Hot Rods is held the second Saturday in June. Oklahoma Main Street Premier Event Award.

  • Annual 4th of July parade and festivities including music, food trucks, face painting, balloons galore, free watermelon and one of the best fireworks displays across Green Country.

  • Taste of Collinsville is the third Thursday in September. A restaurant crawl with so much food you can’t possibly eat it all!

  • Just Treats - No Tricks. The event allows little ones a fun, safe place to do their trick or treating.

  • Annual Veterans Day Appreciation Ceremony and Parade salutes the City’s veterans. Collinsville is a designated Purple Heart Community and strives to honor Veterans every day.

  • Annual Cowboy Christmas Tree Lighting The City’s 26’ Christmas tree comes to life with Santa arriving on a stagecoach. Activities include free hot chocolate and stagecoach rides down Main Street.

  • The nighttime Christmas parade takes place on the 2nd Saturday in December with brightly lit floats downtown .

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Employee Spotlight: Pamela Hunnicutt

Pamela Hunnicutt joined the OMAG family in September as our Grant Coordinator. She is working with the state American Rescue Plan Act (ARPA) team assisting cities and towns with accepting local funds and planning allowable projects. Pamela has over twenty years of experience writing and managing federal grant programs under the U.S. Department of Labor.

In addition to the ARPA program, Pamela will be available to our members for customized assistance with grant funding. Her services encompass a wide range of grant and fund-raising support for cities and towns. She will work one-on-one to assist with researching new grants, reviewing grants prior to submission, and compliance and reporting. For funding help on specific projects to address your city’s needs, contact Pamela Hunnicutt 405-657-1449 or phunnicutt@omag.org.

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OMAG in Action: Volume 1

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January 2022 Risk and Safety Newsletter

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