Keeping Pace with the Maintenance of Your Water/Wastewater Systems

In life, we have to take care of ourselves physically and mentally. If we are exercising and eating right, it helps keep us physically fit which also helps us stay mentally fit, because we are not worrying about getting sick. Same goes for the distribution and collection systems for our water/wastewater. We must keep them fit (in good working condition). If we don’t then our systems sooner or later begin to fail. This creates headaches and other pains we must deal with down the road. Issues like water line breaks, sanitary sewer overflows, and low water pressure while fighting a fire.

It is important to have a plan. To develop a maintenance schedule, provide the appropriate equipment, and to train workers to do the job correctly and safely. Part of the problem with our infrastructures today is we have not been vigilant and put forth a constant effort to keep our systems up-to-date and in good working order. It is easy to complete a project or reach a goal and then back off and take a breather. When we spend months or years focused on completing a task, it is only natural to want to relax a bit. But relaxing puts that next deadline or goal in jeopardy. Pretty soon we are operating in “catch up” mode and instead of spending our time keeping our systems maintained and working smoothly, we are simply putting band-aids on little hurts and not curing the debilitating disease that is beginning to consume our systems.

Water/Wastewater jobs are challenging, and the work never ends. There just isn’t time to take it easy. Emergencies are inevitable, there will be ruptured water lines and sewer backups. Best case scenario, you get a little behind in your schedule, worst case, you get caught up in a perpetual game of chasing problems and never get back into a proactive mode. Face it, there will never be time to kick back and relax without consequences. But with a functioning maintenance system in place, the difficult days will be the ones where you hope you can only stay on track, and the easy days are ones you may have a chance to make some progress. Take advantage of those days and persevere on, procrastination never fixed anything. Make the decision to start working on consistently maintaining and updating your water/wastewater systems.

Parks, Playgrounds & Recreation Facilities Inspections

Parks and Recreation facilities are in most every city and town for the enjoyment of their citizens. Many are featured as being one of the gems of the community; a value-added-service managed and maintained by the municipality. But if we do not keep these facilities up through inspection and maintenance, they can become a safety concern and blacken the eye of the municipal government and staff.

Inspection

Routine inspections should be done on a periodic basis to help the municipality identify potential hazards that need to be corrected. These inspections may differ depending on the amount of use a particular facility gets. For example, playground facilities should be inspected monthly and maybe more frequently in the pleasant weather months, where ball fields may just need to be inspected once or twice per year just before their particular season begins. Picnic facilities may only require an inspection once per year, however, train workers doing mowing or weed-eating to report any damages they observe to facilities at any time they encounter a need for repairs. Inspections must be documented: the date of inspection, who inspected the facility, what was the outcome of the inspection, and what is the plan for repair or improvements.

Maintenance

Maintenance should be performed on a routine basis to ensure facilities and equipment are in good repair. Equipment may need to be repaired or replaced. High-use areas like under the swings and slides or other fall zone areas on a playground may need to be raked and leveled on a weekly basis. As was mentioned in the January 2020 newsletter, lake or pond docks need to be inspected on at least an annual basis. All maintenance must be documented using dated/signed checklists or work orders, detailing the type of work that was performed.

Signage

Signs warn of danger, they provide information, and they instruct users about expected or prohibited behaviors. Signs must also be regularly maintained. If signs cannot be read or understood because of poor maintenance they are useless and may create a safety issue for employees or citizens.

Failure to warn park and recreation users is an issue which could determine a safety concern in the case of injury or damage. The law provides some immunity for these activities except in situations where, among other things, the municipality failed to exercise reasonable care to warn of a dangerous condition and the risk involved.

In general, signs should use clear language so people can understand the rules and the risks.

Signs should:

• Use bold print

• Use simple, short sentences and words

• Use plain lettering

• Use warning words (i.e. Danger- High Voltage, Warning- Submerged Obstacles, Caution- Sharp Edges)

• Include symbols or pictographs when appropriate. They are more effective than words in overcoming language, social, or cultural barriers.

Sometimes the use of devices such as barricades, fencing, or warning tape may be needed. They are typically more effective when used along with signage and can be beneficial in physically separating the hazard from the general area. Municipalities should consider using warning devices to block off hazards deemed extremely dangerous, as well as newly developing hazards such as trails where the ground is starting to erode.

For detailed information about playground equipment inspections, go to our webpage at www.omag.org and download the Playground Inspection Manual in the Public Works section of the website.

Inspecting and Maintaining Lake and Pond Docks

Just like any other structure, docks need to be maintained due to weather changes, general wear-and-tear, mildew, and decay. By maintaining boat and fishing docks, you can ensure the favor of recreational users by providing them with an attractive and safe structure to enhance their experience at your local lake or pond.

 Inspect Docks Frequently

Docks get damaged, especially during rough weather. You should inspect your docks at least quarterly (at each season change). That way you become aware of repair needs and can determine a plan for maintenance. Pressure-treated wood docks need to be inspected more frequently than other types of docks. Though they are affordable, they are more subject to damage. Inspect your pressure-treated wood docks after any harsh weather. Hardwood and composite wood don’t require inspection as frequently, but still need to be checked seasonally. Your inspections should include deck, handrails, walkways, anchorage, flotation, steel connections, and electrical lights/outlets. Look for broken or warped lumber, broken welds, protruding nails or screws, pinch points, and entrapment hazards. Make sure the approach surface is clear of hazards like washouts and sharp rocks and metal parts.

 Clean Docks Annually

Power wash docks every year to remove ground-in dirt. Cleaning a dock is a good time to look for signs of mold, mildew, and rot. If you spot rotting boards or rusting, decaying nuts, bolts, or other fasteners, you need to act fast; the longer these issues persist the more damage to the structure of the dock and a greater risk of a liability claim. After the dock is clean and dried, consider staining or weatherproofing the lumber. This is best done when water levels are low, and the best time is right after the dock is cleaned, because stain will adhere more easily.

If your dock is stained and not painted, consider sealing it every few years. Sealant improves the attractiveness of the dock as well as protecting the wood from rot and mildew. Sealing is a fairly easy process; just spray on a few layers of sealant and allow time for each layer to thoroughly dry. The more active the use on the dock, the more attention you need to give to maintaining the dock. Inspecting, cleaning, and repairing your docks will increase the life of the dock and make it safer for users. Reducing the risk of slips, trips, and falls on the dock and other injuries that can occur reduces the chance of a liability claim filed against the municipality.

 For an example of a Dock Inspection Check List go to our webpage: www.omag.org and click on “free services” then “public works”. Keep all inspection logs on file for at least 2 years.